Science and Technology

Job Details

Number: 2121

Title: Senior Contracts Administrator

Element: Contracts & Procurement

Element: Contracts Officer

Type: Full time

Location: Pasadena, CA (temporary remote work due to COVID-19)

Background:
This exciting job opportunity is with the Giant Magellan Telescope (GMT) project HQ located in Pasadena, California. The GMT is being developed by a group of leading university and research centers from across the globe. GMTO Corporation has been formed to design, construct and operate the GMT, which will be located in the Andean mountains at Las Campanas Peak in Chile. The GMT is the next generation astronomical observatory with 10 times the resolution of the Hubble Space Telescope. The project is entering the formal construction phase with scientific operations expected to begin in 2030.

BE A PART OF TRANSFORMING OUR UNDERSTANDING OF THE UNIVERSE

The successful candidate will be an employee of the GMTO Corporation and must be able to meet pre-employment requirements including any background and reference checks and the successful candidate must be a US citizen or eligible to work in the United States and at least 18 years of age. GMTO provides competitive salaries and a generous benefits package.

Job Summary:
Working under minimal supervision and reporting to the Contracts Officer, the primary role of the Senior Contracts Administrator is to procure, expedite and schedule deliveries of materials and services to the GMT Project jobsite.
In this role, the Senior Contracts Administrator works collaboratively with the GMT Technical Managers to ensure that all required items of work to be purchased or contracted are bought on time, have the correct scope of work, are from qualified domestic and international suppliers and contractors, are within budget, and comply with all GMTO policies and procedures and applicable laws and regulations.
In addition, the Senior Contracts Administrator participates in the bidding and proposal process and assists in the evaluation and selection of suppliers and contractors to provide engineering services, construction services and supply major subsystems and complex, high-value equipment and components.

Job Duties:
• Administer, modify, negotiate and terminate standard and nonstandard contracts.
• Administer the solicitation process (including identification of need, specification/scope development, RFP/RFQ drafting/issuance, receipt and analysis of bid/proposal responses, supplier selection contract negotiation, recommendation for award, award notice, contract execution, and post award contract management).
• Determine the best method for procurement of all acquisitions; negotiate pricing and obtain best value for the Project; comply with all legal requirements and regulatory deadlines.
• Contributing member in establishing procurement strategies for acquisition, receiving and tracking of major subsystems, complex equipment, and components that optimize quality, cost and timely delivery.
• Coordinate planning with forwarding agents for the effective organization and temporary storage of project materials at various company and/or independent warehouse locations, and ensure maintenance of accurate records for all stored materials, and the safe, orderly and secure shipment of materials.
• Process purchasing-related information (e.g., bid documents, tabulations, requisitions, electronic procurement, statements of work, purchase order or contract terms, etc.) update and distribute information, authorization for action and/or comply with established accounting practices.
• Respond to inquiries from a variety of internal and external sources and provide information, direction and/or appropriate referrals.
• Maintain purchasing information, files and records (e.g., RFQs, RFPs, purchase orders, contracts, vendor files, etc.) to ensure availability of documentation in compliance with company policies.
• Collaborate with Project Staff to negotiate pricing, payment terms and lines of credit with domestic and international suppliers and contractors.
• Monitor and support returns, damage replacements and warranty claims.
• Review and resolve any discrepancies with supplier invoices, claims, conflicts, product non-conformance or quality issues.

Essential Skills, Knowledge, and Abilities:
• Bachelor’s degree in Business or Supply Chain Management
• Minimum of 10 years of domestic and/or international experience as a Contracts Professional focusing on multi-million-dollar contracts that are one-of-kind procurements, with significant experience in both commercial and federal procurement environments.
• Experience with Federal Acquisition Regulation (FAR)
• Experience with Export Regulations and ITAR
• Proficient in using, navigating, reporting through standard ERP software (e.g., ReqLogic and Microsoft Dynamics SL).
• Able to effectively communicate commercial solutions and concepts to stakeholders.
• Must be familiar with and utilize computerized resources and tools for tracking purchases and expenditures; other contract files and reports; purchase requisitions, receipts, etc.
• Understanding of engineering and/or construction industry processes and procedures with hands-on experience in procurement and logistics.
• Experience negotiating contracts with suppliers.
• Demonstrable ability to apply strategic vision to procurement strategy.
• Excellent time management skills.
• Outstanding communication skills.
• Ability to manage multiple concurrent tasks, work under pressure with challenging deadlines while delivering high quality results.
• Must have good computer skills: MS Office.
• Experienced with financial, procurement management software.
• Able to process and compute financial data, compile information for financial reports and verify data from invoices. Requires basic understanding of business accounting and transactions.
• Strong analytic and problem-solving skills, effective business analysis, project management and quantitative skills.

Desired Skills, Knowledge, and Abilities:
• Aerospace, Engineering or Operations backgrounds are preferred (e.g. Federal Acquisition Regulations).

Applying:
Please send your CV and a Cover Letter to careers@gmto.org.

If your skills and experience appear to be a match or if we need additional information to make a decision, we will contact you. If we do not see a suitable match between your qualifications and the position, we will keep your information on file in the event future positions become available that are more suitable to your qualifications.

GMTO is an equal employment opportunity employer